Finance and Admin Project Manager ( Contract Based )
Responsibilities:
Planning
and Budgeting:
Develop, review and update of project budget and activity work plan , Produce cash flow forecasts and variances against budget projections , Monitoring of the petty cash and bank balances to ensure sufficient funds are always available depending on the program needs , Monitors financial performance of the field in terms of set budgets (operating expenses, grants, etc.), Prepares/reviews and analyses budget monitoring reports, gives advice to the rest of the Project Manager and team to take corrective actions, as appropriate, Ensure the proper use of SAP software, for budget preparation, Review calculations and coding of budget and proposed budget modifications.
Develop, review and update of project budget and activity work plan , Produce cash flow forecasts and variances against budget projections , Monitoring of the petty cash and bank balances to ensure sufficient funds are always available depending on the program needs , Monitors financial performance of the field in terms of set budgets (operating expenses, grants, etc.), Prepares/reviews and analyses budget monitoring reports, gives advice to the rest of the Project Manager and team to take corrective actions, as appropriate, Ensure the proper use of SAP software, for budget preparation, Review calculations and coding of budget and proposed budget modifications.
Compliance
of country office financial reporting system:
Establish and implement financial procedures in line with organizational requirements, Recording and reconciliation of project recoveries and income recognition , Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines, Disbursement of cash advances and reconciliation to ensure recovery, Collection and filling of regular financial reports and budget records, Develop and implement monthly financial review(s) and analyses, as well as provide timely and reliable financial information for decision-making, Audit planning and audit action implementation skills to help improve financial controls around donor funds management, Represent YEE SCLID EC Project budgets and finances to relevant stakeholders when requested.
Establish and implement financial procedures in line with organizational requirements, Recording and reconciliation of project recoveries and income recognition , Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines, Disbursement of cash advances and reconciliation to ensure recovery, Collection and filling of regular financial reports and budget records, Develop and implement monthly financial review(s) and analyses, as well as provide timely and reliable financial information for decision-making, Audit planning and audit action implementation skills to help improve financial controls around donor funds management, Represent YEE SCLID EC Project budgets and finances to relevant stakeholders when requested.
Supervision
on the General Ledger (GL) accounting system:
Ensure proper coding, accuracy and timely entry of YEE SCLID EC data projects into SAP, in particular, Entry of IH and CO charges, transactions pertaining to YEE SCLID EC Projects, and budgets, Ensure proper recharging of expenses between units under EC requirement, Responsible for timely preparation and accuracy of GL reports (export files) for use at regional level (level three) at month end and year end, Supervise and review finance report submitted by third parties (partners and CSO), and ensure the report uses correct GL code and meets the audit requirements.
Ensure proper coding, accuracy and timely entry of YEE SCLID EC data projects into SAP, in particular, Entry of IH and CO charges, transactions pertaining to YEE SCLID EC Projects, and budgets, Ensure proper recharging of expenses between units under EC requirement, Responsible for timely preparation and accuracy of GL reports (export files) for use at regional level (level three) at month end and year end, Supervise and review finance report submitted by third parties (partners and CSO), and ensure the report uses correct GL code and meets the audit requirements.
Grant management
and reporting:
Supervise all grant management and reporting on grant performance, as well as provide financial and technical management to ensure best use of resources through sound budgeting, monitoring of project expenses, and timely preparation of donor financial reports, Grants financial reports are in accordance with Plan and donor’s grants management regulations and procedures, Ensure that grant funded outputs are reflected in SAP system for YEE SCLID EC Project, Reconcile grant budgets and spending, Financial reports reach the donor and Plan Office as final, quality draft after close analysis and full review, Monitor third party advance ageing and maintain they keep low
Supervise all grant management and reporting on grant performance, as well as provide financial and technical management to ensure best use of resources through sound budgeting, monitoring of project expenses, and timely preparation of donor financial reports, Grants financial reports are in accordance with Plan and donor’s grants management regulations and procedures, Ensure that grant funded outputs are reflected in SAP system for YEE SCLID EC Project, Reconcile grant budgets and spending, Financial reports reach the donor and Plan Office as final, quality draft after close analysis and full review, Monitor third party advance ageing and maintain they keep low
Preparation
of management information based on financial data:
Maintain a database containing of YEE SCLID EC Project budgets, budget updates, spending data, Prepare regular budget vs. actual variance reports. Identify items for follow up with Project Manager, Prepare ad hoc reports for the COT, the RO, IH and NO’s in consultation with Project Manager, Develop and implement monthly financial review(s) and analysis, as well as provide timely and reliable financial information for decision-making, Regular review of control processes to minimize financial risk to the organization.
Maintain a database containing of YEE SCLID EC Project budgets, budget updates, spending data, Prepare regular budget vs. actual variance reports. Identify items for follow up with Project Manager, Prepare ad hoc reports for the COT, the RO, IH and NO’s in consultation with Project Manager, Develop and implement monthly financial review(s) and analysis, as well as provide timely and reliable financial information for decision-making, Regular review of control processes to minimize financial risk to the organization.
Ensuring compliance with
Government guidelines:
Assist the Project Manager to ensure that procedures are in accordance with Government regulations, Review contracts with Third Parties whether they comply with Government regulations, e.g. property rental, NGO’s, Audit firms
Assist the Project Manager to ensure that procedures are in accordance with Government regulations, Review contracts with Third Parties whether they comply with Government regulations, e.g. property rental, NGO’s, Audit firms
Manage Admin project systems and procedures:
Comply with internal administrative system and procedure as needed, Communicate the revision on organization system and procedure as desired by the Admin Manager
Comply with internal administrative system and procedure as needed, Communicate the revision on organization system and procedure as desired by the Admin Manager
Coordinate
the implementation of audit in the Administration Unit with the staff and
auditor: Provide admin data during the
field work done by internal and external auditor, Maintenance of
Audit Action List responses and tracking of follow up actions from admin
audits
Manage the purchases of goods and
services for project and office supplies and equipment:
Establish and implement administration and logistics procedures in line with organizational requirement, Identify, establish and manage effective working office for the YEE SCLID EC Project ensuring effective security, Prepare procurement plan for YEE SCLID EC Project to be submitted to Procurement Unit at CO, In coordination with Procurement Unit CO, conduct procurement process for YEE SCLID EC Project, ATS working well in project office
Establish and implement administration and logistics procedures in line with organizational requirement, Identify, establish and manage effective working office for the YEE SCLID EC Project ensuring effective security, Prepare procurement plan for YEE SCLID EC Project to be submitted to Procurement Unit at CO, In coordination with Procurement Unit CO, conduct procurement process for YEE SCLID EC Project, ATS working well in project office
Reporting:
Prepares and review reports such as quarterly reports, travelling report, inventory report and FA report, using of car analysis, using of gasoline analysis, using of phone calls analysis and etc., as required by Project Manager, Prepares list of YEE SCLID ED Project inventory on monthly basis as required by donor and CO
Prepares and review reports such as quarterly reports, travelling report, inventory report and FA report, using of car analysis, using of gasoline analysis, using of phone calls analysis and etc., as required by Project Manager, Prepares list of YEE SCLID ED Project inventory on monthly basis as required by donor and CO
Asset
management:
Establish a system of maintenance for project asset such as vehicle, log book, motorcycle, copy machine etc, Maintain project fixed assets and non-fixed asset item such as update records of fixed asset and non-fixed asset items, proposed disposal to Plan Managers, execute disposal, do physical inspection/check of fixed asset and non-fixed asset items
Establish a system of maintenance for project asset such as vehicle, log book, motorcycle, copy machine etc, Maintain project fixed assets and non-fixed asset item such as update records of fixed asset and non-fixed asset items, proposed disposal to Plan Managers, execute disposal, do physical inspection/check of fixed asset and non-fixed asset items
Requirements:
- Bachelor university degree is Economics or related field
- Experience on System Application Product ( SAP )
- At least 3 year experiences in handling finance & admin
- Have an analytical thinking.
- Reliable, committed personality and strong moral character.
- Good both Indonesia and English (oral and written)
Range
Salary: IDR 9 000 000, - –
11 700 000,-
All
applications will be treated in confidence. Only short-listed candidates will
be notified and invited for interviews. Please submit your letter of
application and detailed curriculum vitae in English by email not later than February
25, 2015 to: HRD.Indonesia@plan-international.org
Please
fill the 'subject' column of the e-mails in this format: (The Position)–(Location)-(Your Name). File attachment not later than
1MB.