INTERNAL/EXTERNAL VACANCY NOTICE
No. 14/INSJA/002-UNOPS
Functional
Title : Registration
Clerk
Category
& Level : GL-3
Level (UNOPS Contract)
Duty
Station : Jakarta
Entry
on Duty : 1 April 2014
Duration : Until 31
December 2014
Closing
Date : 7 March 2014
Duties
and Responsibilities
Under the direct
supervision of the Senior Protection Assistant and overall supervision of the
RSD Officer, the incumbent will perform the following duties and responsibilities:
- Manage the reception of new asylum seekers in Jakarta;
- Undertake registration of asylum seekers, including data entry in the ProGres case management database;
- Undertake periodic missions to conduct mobile registration of asylum seekers at immigration detention centres across Indonesia, including in remote locations;
- Provide counselling to asylum seekers on the registration process;
- Create individual physical files for newly registered asylum seekers and undertake filing of relevant documentation;
- Ensure all files are bar-coded and properly managed through the file tracking system;
- Issue and renew certificates to asylum seekers and refugees;
- Perform other clerical duties as required.
Qualifications/Requirements
Competencies: Communication; technological awareness; teamwork and
collaboration.
Education: Minimum completion
of secondary education but preferably a University Degree in law, political
studies or related disciplines.
Experience: Two (2) years previous
job experience in relevant work area. Experience of working in a multi-cultural
environment or international context an added asset.
Nationality: Citizen of
Indonesia; non-citizen with Indonesian permanent
residence.
Languages: Excellent
knowledge of English and Bahasa Indonesia (written and oral) is essential;
knowledge of other UN languages is an asset.
Desirable Skills: Communication;
computer and Windows literate; good knowledge of UNHCR’s protection mandate;
good interviewing and counselling skills.
Working
Relationships:
(i)
Within UNHCR;
(ii)
With External Parties: Immigration Detention Centers; International Organization for Migration (IOM) and UNHCR’s implementing partner, Church World
Service (CWS).
Supervision
exercised and guidance given
On-the-job training
will be provided to the successful candidate.
…………………………..…………………..…………………..………………………………………
Candidates who wish to be considered for this vacancy should send their motivation
letter, CV and completed Personal
History/P.11 form (available at www.unhcr.org/recruit/p11new.doc),
to UNHCR Indonesia at:
Menara Ravindo Lt. 14
Jl. Kebon Sirih Kav. 75
Jakarta 10340
Or via e-mail to INSJA@unhcr.org
IMPORTANT:
Candidates must indicate the post
title and vacancy number on the envelope or subject of e-mail.
Applications from
all gender and persons with disabilities are encouraged.
Late applications
will not be considered.
Only those
short-listed for interviews will be notified.
DEADLINE FOR
RECEIPT OF APPLICATIONS IS 7 MARCH 2014.