The
Programme “Transforming Administration-Strengthening Innovation” (Transformasi)
is implemented jointly between the Deutsche Gesellschaft für Internationale
Zusammenarbeit (GIZ) GmbH, the Indonesian Ministry for Bureaucracy Reform
(KemPAN-BR), the Ministry of Finance and other stakeholders. It aims to achieve
a clean, efficient, accountable and service-oriented public administration,
which is a huge challenge considering there are over 6 mio. public servants.
The
Programme focuses on the following topics:
- Selected priorities of BR-reform: Open Recruitment, civil service professionalization, remuneration management
- Fiscal impacts and financing of reforms.
- Ensuring Citizen-Orientation of BR reform with a focus on open government
- Knowledge management: creation of a subnational innovation hub on BR reform and public service delivery.
For our
office at the Ministry of Bureaucracy Reform (KemPAN RB) the Programme is
looking for an Administrative Professional / Office Manager (m/w)
Main
Responsibilities
- Administrative and logistic aspects of office management (meetings, workshops, filing system)
- financial management including preparation and monitoring of budget, management of cash and bank account, preparation of vouchers for accounting. Assures all financial and administrative regulations are complied with.
- supporting Senior Advisors and Advisors in contract preparation and management of short term experts / consulting contracts.
- ensuring good communication between the Office in the Ministry of Finance. other offices of the programme and partners
- managing the support staff at the office,
Required
Qualifications and experience
- University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
- At least 3 years’ professional experience in a comparable position.
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- very good knowledge English
- in-depth understanding of financial planning and accounting
- broad experience of office management and administration
- willingness to acquire new knowledge as required by the tasks to be performed –corresponding measures are agreed with management